Why You Must Pro-Actively Follow Up With Coaches

Like What You’ve Read? Get the “Pro-Active Recruiting” E-Book Version

Last Page: The Best Time to Send Emails to Coaches | Back to Table of Contents

Why You Must Pro-Actively Follow Up With Coaches

Now, you have sent out relevant, attention-grabbing emails to the head and assistant coaches at one of your target schools. What do you do next? First, give the coaches 48 to 72 hours to get back to you. If you do not hear from them within that time frame you should send them another email (again at a strategic time). Go to your “Sent” box within your email. You should forward the last email you sent to them so the subject line is the same with the “FW:” just before. Why should you forward your previous email? If you created a compelling and relevant subject line and email, the chances of the coach reading that email, even if they did not respond the first time, are very high. In contrast, a generic “all about me” email that most young athletes are sending has a much less chance of even getting read. In short, you want to remind the coach of the great email you sent a few days ago. You might be asking: “If I sent such a great email why didn’t the coach respond?” Young athletes honestly believe the only reason the coach did not get back to them after the first email is because they are not interested or they do not think they are good enough. Could this be the reason? Yes. Is it the only reason a coach doesn’t respond to a young athlete’s email or voicemail? Absolutely not! I go back to it again: Think about THEM (the coaches) not YOU. Put yourself in their shoes. College Coaches are extremely busy people. Think about all the stuff they are doing: practices, games, video, travel, recruiting, speaking engagements, community events, camps, university administration, current players (on and off field issues), etc. College Coaches are always on the move and just like anyone else (maybe even yourself) they skim through email, often on their mobile phones, and don’t respond to every one of them. You may have grabbed their attention for a moment but they were in the middle of something and didn’t immediately respond. If they didn’t setup a reminder for themselves, your email may have gotten buried, never to be returned. This happens all the time, so don’t take it personally and be realistic about it and follow-up again.

You have to be pleasantly persistent (throughout this process) and “remind” the coach of your great email. As I mentioned, go to your “Sent” box and forward your previous email. Now, in the body (above the first email), you want to be short and concise. If Coach Watson, in my example of “Referencing a Coach’s Quote “ did not get back to me, my follow up email would look like the following:

 

Example Email: Pro-Active Follow up With Coaches

Subject: FW: Coach Watson: Your Quote in Evansvilleliving.com

Body:

Hi Coach Watson,

I wanted to follow up on the email I sent below. Please let me know if you would have some time to meet me in late October when I am visiting the Southern Indiana campus or if you would like to schedule a call to speak?

I appreciate your time and look forward to hearing from you.

Regards,

Steve

Steve O’Brien ‘14
Junior | Point Guard | Braintree High School
GPA: 3.2 | SAT: 1510 | ACT: 22
Steve O’Brien Basketball Profile (Add Hyperlink to Your Online Athletic Profile)
Video: Highlights and References (Add Hyperlink to YouTube Channel or Videos)
Phone: 888-555-1212

 

—–Original Message—–
From: Steve O’Brien
Sent: Monday, October 01, 2012 10:01 AM
To: Rodney Watson
Subject: Coach Watson: Your Quote in Evansvilleliving.com

 

Hi Coach Watson,

I came across this quote from you on Evansvilleliving.com and I wanted to connect: “What impressed me about last year was how everyone changed their roles. Guys went from being second line players to the front line; they moved up on every opponent’s scouting report.”

My name is Steve O’Brien and I am very interested in becoming part of your program. Much like your current players did for you this year, I pride myself in being a team player, abiding by the team system and doing whatever it takes to win. I am a junior point guard and in the top 15% of my class academically at Braintree High School in Braintree, MA. I want to major in Business and have been researching USI’s College of Business program.

Please see my full profile (stats, grades, video, referrals): www.steveobrien.com (Add Hyperlink to Your Online Athletic Profile)

Coach Watson, I will be visiting the Southern Indiana campus in late October and was hoping you (or one of your assistants) would have some time to meet? I would also be open to scheduling a call prior at your convenience? Please let me know if this is possible.

I appreciate your time and I am very eager to learn more about your program and what type of student-athlete best fits your system.

Regards,

Steve

 

Steve O’Brien ‘14
Junior | Point Guard | Braintree High School
GPA: 3.2 | SAT: 1510 | ACT: 22
Steve O’Brien Basketball Profile (Add Hyperlink to Your Online Athletic Profile)
Video: Highlights and References (Add Hyperlink to YouTube Channel or Videos)
Phone: 888-555-1212

DO NOT re-write the subject line. Leave the FW: and the old subject line. People are much more likely to open up an email that has been forwarded and leaving the subject line will remind them of original email.

 

Now, if you do get a positive response after the first or second email, i.e. the coach would like to speak with you or invites you to meet on campus, make sure to respond properly. You don’t have to respond instantly, you may have take some time to check your schedule or with your parent’s before committing to a call or meeting. You should respond within 24 hours (12 would be best depending on the time of day they emailed you) and make sure to show respect for their time, i.e. “Thanks for the response”, “I appreciate your time”, “I look forward to coming to campus to meet you and the coaching staff.” I am not going to tell you exactly what to write because you have to be yourself but I just want to emphasis to respond promptly with respect and appreciation.

 

Do you know which college coaches you should be emailing? GCA has partnered with Playced. Playced has a “Matching Engine.” The “Matching Engine” is a technology that provides a targeted list of colleges & teams based on the athletic and academic information you provide. This can save you a lot of time and confusion. Learn more about our partnership and discount here: Playced / GCA Partnership – 10% Discount

 

You may get a negative response like “Thanks for your email but we are all set in our recruiting for next year”. I know it’s not easy to hear but try not to take it personal and remember “NUMBERS GAME”, stick to the strategy and process you have laid out. Also, in no way does it mean you are done in your efforts in trying to be recruited by this school. Many things change and develop over time: one of their slated recruits changes their mind, one if their current player’s leaves school or decides to transfer, another is deemed academically ineligible, the school awards the team additional scholarship money, etc. If you really want to be a part of a particular program and they say “No” at first, give it 6 weeks and then you can follow up with a “check-in” email letting them know you are still interested and wanted to see if anything has changed. You will never know unless you continue to follow up.

 

Next Page: Calling Coaches – Scripts on What to Say

Back to Table of Contents

 

Use the arrows to scroll through the E-Book. We can send you this PDF Version of “GET PRO-ACTIVE TO GET RECRUITED” straight to your email FREE. Fill out fields below, Click “Email PDF Now!”, and we will send right away:


First Name (required)

Your Email (required)